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The Autumn term is one of the busiest in the school year. Pupils are settling into routines, new starters are finding their feet, and staff are working hard to ease the transition and deliver effective learning. It’s also the season where the unexpected often happens. Seasonal illnesses, training days, and staffing gaps can appear at short notice.
While you can’t predict every challenge, you can put strategies in place that make it easier to respond. Here are some ways schools can prepare for the unexpected and keep learning on track. Build flexibility into your planning Even with the best preparation, things can change suddenly. Having a clear process for arranging cover means less stress when you need staff quickly. Schools that pre-plan their cover needs, for example, booking known training days or regular absences early, have more choice and consistency. Keep communication clear Supply cover works best when everyone knows what to expect. Share information, such as timetables, lesson plans, and seating plans, wherever possible. If things change, ensure updates are passed on quickly. Clear communication helps supply staff step in with confidence and gives pupils the continuity they need.
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Supply cover is a normal part of school life. Whether it’s for a day, a week, or longer, having the right people step in ensures continuity for children and peace of mind for staff. But the way schools welcome and support supply staff can make all the difference.
At ESP, we speak to supply teachers and support staff every day, and we see first-hand how the small actions from schools can transform their experience. A great supply school isn’t defined by high-tech facilities. It’s about creating an environment where supply staff feel valued, trusted, and set up for success. And when supply staff feel supported, pupils benefit too. Here are five things that make a school stand out as a brilliant place for supply staff: 1. A warm welcome First impressions matter. Something as simple as a friendly welcome at reception, a quick tour of key areas, or an introduction to a neighbouring colleague can set the tone for the whole day. Supply staff often walk into unfamiliar settings — so knowing where the staffroom is, how to use the photocopier, or who to turn to for help makes a huge difference. Schools that take a couple of minutes to give this welcome send a powerful message: you’re part of the team today. 2. Clear expectations Every school has its own routines, and supply staff can’t be expected to know them straight away. The best schools provide clear, accessible information from the start:
As the school year draws to a close, the last thing anyone needs is more pressure. But a little bit of forward planning now can make all the difference come September.
Here are five quick, practical things schools and early years settings can do before to help you start the new year feeling organised, supported, and ready for whatever comes your way. 1. Review your supply needs Take stock of what worked (and didn’t) when it came to cover this year. Were there any pinch points? Any last-minute juggles that could be avoided with a bit of forward planning? Even if your staffing situation changes over the summer, giving your supply partner a heads-up now means they’ll be better placed to support you when the new term begins. 2. Reconnect with your supply partner Let your provider know about any changes to your usual contact, safeguarding leads or school start times — even small updates can help things run more smoothly in September. For many educators, supply teaching offers the best of both worlds—the flexibility to choose placements while gaining valuable experience in different schools. But beyond the immediate benefits, supply teaching can also be a powerful pathway to securing a permanent role.
At ESP, we see firsthand how supply teaching provides opportunities for educators to showcase their skills, build relationships with schools, and step into long-term employment. Many schools look to their trusted supply teachers when hiring, making it an excellent way to transition into a permanent position while maintaining flexibility along the way. The bridge to permanent teaching roles One of the biggest advantages of supply teaching is the exposure it provides to different schools, year groups, and teaching environments. This experience allows educators to develop a broad skill set, adapt to various teaching styles, and gain insight into the unique cultures of different schools. In many cases, schools use supply teaching as an informal trial period, giving both the teacher and the school time to assess whether a permanent placement is the right fit. Showcasing skills and building relationships Supply teaching offers educators the opportunity to demonstrate their skills in real-world classroom settings. By delivering engaging lessons, managing classrooms effectively, and building positive relationships with staff and students, supply teachers can leave a lasting impression. When vacancies arise, schools often prefer to hire individuals they are already familiar with—teachers who have already integrated into their school community and proven their capabilities. At ESP, we’re committed to providing high-quality, flexible supply teaching solutions while keeping schools and educators at the heart of everything we do. That’s why we’re thrilled to share some big news—we’re expanding our reach into North Devon!
Why North Devon? North Devon is home to vibrant communities and fantastic schools, all dedicated to providing the best education for their pupils. As we extend our services into the region, we’re excited to partner with local primary schools and support teachers looking for flexible opportunities. Our expansion is driven by the same values that have made ESP a trusted name across Devon and Torbay:
What This Means for Schools If you’re a primary school in North Devon, this expansion means:
What This Means for Teachers & TAs If you’re a teacher or TA in North Devon, we’d love to welcome you to our supply team. Here’s what you’ll get: Background knowledge
It is extremely important to ensure that you prepare thoroughly for the job you are applying for and that you spend time looking at a wide variety of schools. You may have in your mind the type of school you would like to work in i.e. this may be a large school or a small rural school, but try not to narrow your search and be open minded about the schools you visit. Make sure that you have a good look around the school website which will tell you about the curriculum the school follows, the policies school has and will give you an initial sense of what the school is like. If you get the chance it is also really helpful to go and visit the school and take the opportunity to meet the headteacher, the senior leadership team, teachers and pupils. Take time to look around the classrooms, look at the displays on the walls and look in the pupil’s books. Ask questions of the senior leadership team which will help when the school receive your application form and remind them of the great conversation and discussion they had with you. Working on supply is a great way to ‘try before you buy’ and allows you to spend time working in a variety of schools to find out what works best for you. Link here to find out more about working on supply in primary schools - https://www.exetersupplypartnership.com/ Background Katy recently relocated to Devon and previously worked as a class teacher and SENDCO at a primary school in Lincoln. Katy has also held the position of SENDCO in two primary schools prior to this and is extremely proud of her inclusive ethos which has impacted on both pupil outcomes and on staff development. Why did you choose to become a supply teacher? I wanted to experience teaching in different schools in the area because I was new to Devon and wanted to find out where would be a good fit for me and where I would be able to best utilise my skills. Why did you choose Exeter Supply Partnership? I found ESP from an initial Google search where it came up at the top of the list. I also chose ESP because it is a non-profit organisation which was appealing to me and because of the high percentage of schools in the area that use ESP. I was also very pleased with the service I received and the contact I had when I initially signed up. Taking the step to begin supply teaching can be daunting, whether you are stepping away from the security of a familiar teaching position or starting out as an ECT straight from your training.
But it can also be exciting and it is important to be prepared for this new journey. Finding the right supply agency for you It is key to find an agency that is the right fit for you, as there are a variety of agencies out there providing services for schools. Things to consider would be:
Preparing for your bookings When working on supply being prepared is key. Where you have bookings confirmed in advance you will have time to prepare, to ensure you are ready to work and do your best for the pupils and school that day. |
